Customer service & tarmac delay plan
We want your decision to fly with us to be an easy one so this customer service plan outlines our commitment to you. Our own internal policies and procedures have you in mind and support the uniquely Kiwi style of customer service that Air New Zealanders are known for. Kia ora and welcome aboard.
- Safety first
- Lowest fares
- Notification of flight schedule changes prior to the day of operation
- Delay notification
- Delays, cancellations and reschedules on the day of departure
- Flight cancellations and misconnections
- Overbooking and denied boarding
- Travel in a lower class
- Delayed or damaged baggage
- Lost property
- Ticket refunds
- Accommodating customers with disabilities and special needs
- Lengthy tarmac delays
- Website information
- Responsiveness to customer complaints and compliments
- Travel insurance
- More information
Safety of our customers, staff and aircraft is paramount and non-negotiable. As such we won't do anything to compromise on safety.
Our flights can be booked online, through our contact centre, at Air New Zealand ticket offices or at a travel agency. Our lowest fares are sometimes only available when booking on our Air New Zealand website. Higher fares may apply when calling our contact centre, visiting our ticket offices or airport ticket counters, and you will incur service fees.
When specific dates and times are provided, we will offer you the best fare available based on your enquiry. If you do not provide specific information about your travel requirements, we will provide you with general fare information including any special sales or travel periods for promotional fares.
When booking online we also offer Fare Hold which provides you some time to get things sorted before firming up your travel plans. Fare Hold gives you the opportunity to reserve fares for your selected itinerary at the displayed price for up to 3 days in exchange for a fee. Fare Hold gives you time to free up funds or confirm travel and accommodation details with your travel companions without having to worry whether the fares might go up in price!
Suggestions to help you secure the lowest available fare:
- State preferred dates of travel (however having some flexibility may reveal a lower fare)
- While booking in advance gives you access to greater availability and generally lower fares, there will be times when Air New Zealand may offer lower fares for promotional periods. In these instances we will not refund the difference between what you have paid and the promotional fare
- If possible try to avoid peak travel times, such as public and school holidays where higher demand may result in less choice and higher fares
- Register to receive email updates for our latest web-only specials
- When booking via our contact centre we suggest you request a booking be held for 24 hours without obligation if you are unable to commit to payment immediately
All online fares are subject to availability at the time of booking and are not confirmed until Air New Zealand notifies you of a booking reference (PNR).
Flight schedules are published months in advance and there are many factors often outside of Air New Zealand control that contribute to maintaining that schedule. So there will inevitably be occasions when flight times may change from when originally published.
When they do change we'll work with you to determine a suitable alternative and we will provide timely notice of flight delays, cancellations and diversions of greater than 30 minutes to customers who have provided contact information as follows:
- Customers with bookings made directly with Air New Zealand that have an email address recorded will be sent an email notification if their travel date is at least 14 days away. Customers can then review the change and update their bookings online
- Customers who have made bookings directly with us and who have given us a valid contact phone number will be called by a contact centre consultant and informed of the change
- Customers with bookings made via a travel agent or website other than the Air New Zealand website will have a message sent to the booking agent to provide details of the change. The agent is responsible for contacting you
- Customers with bookings that have no valid email address or contact phone number will not be able to be contacted
Tips for keeping up to date with changes:
- Ensure you provide a valid email address when making your booking
- Provide multiple phone numbers including a mobile phone number, at the time of booking. If you will have your mobile on roaming when travelling, please let us know
- Ask your travel agent to provide us with your contact details (including day of travel contact details)
- Update your contact details whenever you contact us throughout your journey (you can do this via your Airpoints Communication Preferences, or via Manage My Booking on the Air New Zealand website)
Our priority is to get you to your destination on time. Unfortunately there will be times when weather, air traffic control restrictions, operational or safety reasons result in delays, cancellations or diversions.
Within 30 minutes of becoming aware of a flight delay, cancellation or diversion that exceeds a delay of 30 minutes, we'll ensure information is available:
- At the boarding gate
- In our lounges
- On our website - arrivals & departures and travel alerts
- Via our contact centre
Due to the often complicated planning that results from delays and cancellations our staff may not have full details of the alternatives available within 30 minutes. They will however be able to advise you of the delay and provide you with further details as soon as practicably possible.
The scheduled times of flights cannot be guaranteed and therefore don't form part of your contract of carriage with us. If your Air New Zealand flight is delayed, rescheduled or cancelled on the day of travel, we'll keep you updated with announcements and/or in-terminal flight departure and arrival displays.
If your flight is delayed, cancelled or rescheduled on the day of travel and:
- Impacts on connections with other flights that are part of the same ticketed journey, we'll ensure your onward travel is re-booked with as little disruption as possible
- Impacts on other travel arrangements (including flights that are not part of the same ticketed journey), then we ask that you please contact your travel agent or travel provider to change those arrangements
If necessary, we may need to use an alternative aircraft and/or the services of another carrier and/or transport provider to get you to your destination. That might mean going via a different route than what you had originally booked. In these instances we'll do that at no additional charge or refund to you.
Where a disruption that is due to reasons within our control results in an overnight delay and you:
Have already commenced your journey, we will provide you:
- Overnight accommodation and meals
- Transport between the airport and the accommodation provided by us
- A phone call to inform family/friends of your delay (or, if requested, we will endeavour to make contact on your behalf)
These provisions will be offered until alternative travel arrangements have been arranged by Air New Zealand. Should you opt to make different arrangements, these and any additional costs will be your responsibility.
Have not yet commenced your journey we will:
- Ensure connections with other flights that are part of the same ticketed journey are re-booked with as little disruption as possible
- Keep you updated with any changes to rescheduled travel plans
Where you opt to amend the arrangements offered by us we will permit one change without penalty for travel within 3 days of the unsuitable flight subject to availability in the same cabin class. Changes outside of the 3 days or after the first change can be made subject to the original fare rules and costs.
If the alternative flight arrangements made aren't acceptable to you, or if we fail to operate reasonably according to schedule and your reason for travel no longer exists then:
- If the disruption is caused by reasons within our control (e.g. Air New Zealand/Star Alliance industrial action) we will credit or refund your unused Air New Zealand ticket in accordance with our conditions of carriage (10.2)
- If the disruption is caused by reasons outside our control (e.g. weather, non-Air New Zealand/Star Alliance industrial action, natural disasters) the normal terms and conditions of your Air New Zealand ticket apply. If your fare is non-refundable, you should review your travel insurance policy or approach your travel insurance provider to determine if you may be covered. If you do not have travel insurance, we will hold the value of your fare in credit for up to 12 months
- If you hold a ticket issued by an airline other than Air New Zealand please contact your travel agent or travel provider. Alternatively you may wish to contact your travel insurance provider
Please ensure you let us know before leaving the airport if you no longer wish to travel so we can cancel your travel arrangements. You should then submit your refund or credit request (where applicable) to your travel agent or to our refunds team.
Flights departing London Heathrow
If your flight is delayed or rescheduled resulting in you reaching your destination by more than three hours later than originally scheduled or your flight is cancelled, you may be entitled to customer care and compensation in accordance with EU Regulation 261/2004. Details will be provided separately by our airport staff and in addition all aspects of the above Delay, Cancellation and Reschedules section applies.
Please note that as Air New Zealand is not an EU community carrier, EU Regulation 261/2004 applies only to Air New Zealand flights departing from London Heathrow.
We understand that missing a connecting flight or having a flight cancelled is an inconvenience. Where Air New Zealand causes you to miss your connecting flight that is on the same ticket, or cancels a flight, we will:
- Where time permits, contact you in advance provided you have provided us with a valid contact phone number and or email address
- Assist you in rebooking flights that are on the same ticket onto the next available flight to get you to your destination as quickly as possible
- Refund unused optional fees you have paid
- Ensure that our policies and procedures are followed in regards to provision of refreshments and where required, overnight accommodation and transfers between the airport and hotel
Where the reason for you missing your flight connection or cancelling your flight is a result of your own actions or outside of Air New Zealand's control, we will provide assistance in rebooking your flight, however we are not liable for any associated costs. We strongly recommend that you purchase travel insurance to cover these and other unforeseen events.
Specialist forecasting and careful planning means that denied boarding due to overbooking rarely happens. If it does, we are committed to providing a fair and consistent approach to how we compensate and determine boarding priority.
In all overbooking situations we will ask for volunteers before denying travel involuntarily to any customer. Where your offer of volunteering to travel on an alternative flight is accepted by Air New Zealand, you will be compensated in the same way as those who may be denied travel involuntarily.
Note: Denied Boarding Compensation is not payable when:
- You are not checked in on time or you were unable to be checked in due to not having the appropriate documentation
- The flight is cancelled
- An aircraft change is needed for operational or safety reasons and its use results in fewer seats being available
- There are weight restrictions due to reasons outside our control, e.g. weather
- You are able to be accommodated in a class different to that of what you have paid
In all instances of denied boarding Air New Zealand will comply with applicable laws including 14 CFR part 250 in the US and EU 261/2004 for flights departing the EU.
If you are booked to travel in Business class or Premium Economy and we are unable to accommodate you in the class of travel you are booked we will in addition to offering you compensation:
- Accommodate you in the next lower class of travel
- Provide you with a "downgrade" certificate entitling you to a refund of the difference of the class paid and the class travelled for the applicable flight sector
- Offer to rebook you on the next available flight in the class of travel paid for
Where local law requires Air New Zealand to offer different alternatives we will do so as required.
We will make every effort to ensure your bags arrive at your destination on schedule and in the condition we received them. Despite all care being taken, baggage sorting systems are complex and involve both human and mechanical interaction which sometimes results in baggage being delayed.
In the event that your baggage is delayed, we will endeavour to have it returned to you within 24 hours of receiving notification that your bag is missing. We will provide you with an amenity kit on request and if we are not able to return your bags within 24 hours, authorise limited emergency expenses to be issued to you.
In the unlikely event that you are not able to be reunited with your baggage we will refund any additional charge applied to carry the baggage and will reimburse you for the loss in accordance with the legislation or regulation that applies for your journey.
As our liability for lost baggage is limited, we strongly recommend that you have travel insurance to cover loss or damage to baggage, which will in most cases offer a more comprehensive level of cover.
Any damage should be reported to Air New Zealand in writing as soon as you discover it and at the latest, within 7 days of receipt of the baggage. For contact details go to our Baggage services offices page.
If you've left an item onboard one of our aircraft please complete the Aircraft lost property form providing as much information as possible. We'll be in touch as soon as possible on receipt of the details.
Where the fare rules of your ticket permit a refund, either in full or in part, Air New Zealand will ensure that once a refund request has been received, any refund due will be processed as quickly as possible.
Refunds are subject to applicable fare rules and Air New Zealand's conditions of carriage.
We recognise the importance of our role in the carriage of all customers, including those with disabilities.
We understand that the carriage of people with disabilities can present unique challenges for both customers and staff. As a result we will make every effort to provide a consistently safe and dignified travel experience through:
- Training our staff to be competent in assisting customers with disabilities, including the use of specialised handling equipment
- Availability of booking services that identify and capture the specific requirements of customers, so we can ensure they are implemented throughout the customer journey
- Airport and aircraft environments that facilitate appropriate levels of access
Our policies and processes meet the US Department of Transport's requirements in rule 14 CFR part 382: Nondiscrimination on the Basis of Disability in Air Travel. We can also assure you that our policies and processes in regards to unaccompanied minors provide for an entirely safe and caring environment. Our policies also address the care of individuals with special needs in the event of a lengthy tarmac or other delay.
To ensure the high quality of these services and protection of customer rights, we designate Complaint Resolution Officials (CRO) in US airports and airports with direct flights to the US to provide assistance in managing the needs of customers affected by any irregular operations, for all other airports our team leaders and managers fulfil this role. We also have a dedicated team of specialists to assist those customers with disabilities, who may require medical clearance and those who have additional specific requirements such as a fear of flying and to offer advice where needed.
For further information on how you can ensure your trip is comfortable and hassle-free refer to the Special assistance section of our website. Or call our friendly team on 09 255 7757 or email firstname.lastname@example.org.
Despite our very best intentions and efforts, there are many factors that can contribute to us not departing on time or be able to permit customers to disembark on arrival. If this happens along with providing customers with updates we will endeavour to ensure that urgent medical attention is available and that where possible water and food is available along with lavatory facilities.
Air New Zealand understands that making an informed purchasing decision is important; we therefore make information available on our Air New Zealand website and via our contact centre on:
- Conditions that apply to your ticket and travel including fare cancellation policies
- Aircraft configuration including if lavatories are available onboard
- Information and terms and conditions on our frequent flyer programme, Airpoints™
Additional information is available on our website and from our contact centre about travelling with certain medical conditions and equipment, vacation packages, group travel, company information and more.
We understand that there will be times when you want to comment on your experience when travelling with us. We welcome your comments, as they form an integral part of our ongoing commitment to improving our service.
Send us feedback online or write to: email@example.com
Air New Zealand Customer Relations
Private Bag 92007
If you would prefer to complete a customer survey on your experience with Air New Zealand please visit www.airnzmyvoice.co.nz. Please note that no response will be given to your comments via this channel.
While we will make all efforts to operate to schedule and ensure both you and your bag/s make it to your destination we strongly recommend you take out travel insurance to protect against not only delay and lost baggage but other unexpected events like medical emergencies, cancellation of planned arrangements, etc.
We offer insurance in many markets and where we don't we ask that you make your own arrangements.
Our conditions of carriage and privacy statement provide you with additional key information about our commitments to you and also outline responsibilities that you have to us.